Canadian Association of Research Administrators' Code of Conduct
1.0 Purpose
The Canadian Association of Research Administrators (CARA) is a member led association and all members are an involved in the association’s mission, strategic plan, programs, services and success. This policy expands on the Code of Ethics by providing specific statements of behavior relevant to membership in CARA. These standards are considered to be fundamental and of a type that that no CARA member would violate.
2.0 Policy Statement
2.1 CARA members will always act respectfully toward fellow CARA members which includes treating all other members fairly, honestly and respectfully.
2.2 CARA members shall not engage in behavior that would detract from a positive experience being available to fellow CARA members and others attending CARA events, participating in CARA programs and/or using CARA services.
2.3 CARA members shall comply with the letter and spirit of all CARA policies.
2.4 Each CARA member shall take responsibility for their actions and/or decisions.
2.5 CARA members shall refrain from inappropriate personal behavior while involved in any CARA or CARA-related activities and will not engage in behaviour which would constitute personal harassment. Personal Harassment includes any behavior, whether expressed verbally, in writing or physically, that is discriminatory in nature, based upon another member’s race, appearance, ancestry, place of origin, political beliefs, religion, marital status, physical or mental disability, sex, age or sexual orientation. It can include malicious or intimidating gestures or actions, threats, coercion, bullying, threatened or actual assault (whether verbal or physical), humiliation, insults, gossip, slander or unwelcomed advances which cause or could be expect to cause significant distress in the recipient individual.
2.6 CARA has a zero tolerance policy with respect to Personal Harassment. Personal Harassment in any form is strictly prohibited and may be grounds for termination of membership or in the case of non-members who are attending events, may be grounds to preclude CARA membership and/or preclude future participation in CARA events.
2.7 Strict adherence to the Code of Conduct is essential to the activity and reputation of CARA and observance of the Code of Conduct and other related policies are a requirement of membership in CARA.
2.8 The Executive Committee is responsible for ensuring compliance with the Code of Conduct and all policies of CARA.
2.9 The Code of Conduct shall be reviewed in one year.
Approved by the CARA Executive Board: 5 April 2016 and 11 July 2017
Revised by the CARA Executive Board: 9 October 2018
In the event of inconsistency between the French and English version, the English language version shall prevail.
Member Registration
The membership year is April 1st to March 31st of the next year. Membership fees are $175 before tax. Fees are collected annually at the beginning of the membership year and membership fees are not pro-rated.
“As a research administrator early in my career, I benefitted from attending CARA’s (formerly CAURA’s) annual and regional meetings, sharing new administrator, networking and collaboration resources with colleagues from across Canada. In more recent years, I have had the honour of presenting at the annual conferences and delivering webinars on research ethics administration and human research accreditation and oversight. CARA is a dedicated grass roots led organization that provides advocacy, education, certification and networking opportunities to its members and continually supports research administrators and the promotion of research and protection of research participants across this country.”
Alex Karabanow, University Health Network
Chair, Accreditation Council, Human Research Accreditation Canada
I first became a CARA member in 2017. I have changed employers since then and now find myself surrounded by a number of engaged CARA members at the University of Saskatchewan. Most recently, I attended a webinar that another member hosted on campus and was re-introduced to the Research Administration Certificate program. I was skeptical about my ability to complete the program with my busy schedule. But, with the encouragement of other CARA members I began the program January 2020 and, I feel fully supported. Being a CARA member has given me the resources to continue my education and drive to reach my professional goals. I am excited to become more engaged and partake in more CARA events moving forward.
Britney Duncan, Research Coordinator, University of Saskatchewan
Support from CARA is becoming my biggest success factor and the reason to be focused on completing my work on time. Sarah Lampson and Kaleb are so responsive to every query I send. There are so many little reasons to want to go further, like this one and writing a blog to win a book, which I just received: Managing the Research University by Dean O. Smith. I am beginning to grow my confidence just by having so many resourcesand support for this course. I stronglyencourageanyone sitting on the fence for taking up this course to just apply for next term and dive right in!!
Sarah Musavi, Student Mohawk College, Research Administration Certificate
I was recently asked to present a webinar on the new NSERC Alliance program to CARA members. Kaleb Antonides was very helpful with the logistics of setting up the webinar and walking me through the process. The webinar was well-advertised (NSERC employees also saw Tweets CARA had posted about the webinar) and went very smoothly. It was well-attended and resulted in a lively discussion of many questions about Alliance. For NSERC this was a very efficient way to reach many university research administrators at one time.
Pam Giberson, Research and Innovation Development Officer NSERC
I greatly enjoyed my time enrolled in the CRA through CARA and Mohawk College. The instructors were leading experts in their field and the course materials were relevant to my professional development. Being matched with a mentor was the most enriching aspect of the program, my personal and professional development benefited greatly with the mentorship. The CRA provided me with the tools and resources to further my career and professional development.
Lukie Yuan, University Health Network
I find CARA is a very supportive, responsive and respectful organization. Ever since I attended the webinar for registration into the research administration certification course, I have had immense support from all staff and faculty. I already feel confident in completing this course and being equipped to take on a career that fits my skills in research administration. Thank you so much, especially to Sarah Lampson for so much support.
Sarah Musavi
“CARA has been instrumental in both growing my network and increasing my professional development! Through my CARA membership and attending conferences, I have met my peers across the country and have been able to discuss challenges and best practices. I have kept up with trends in the research administration field by attending webinars, and have also worked on my writing and presentation skills through presenting via webinar and at CARA National”
Lauren Gogo, Hamilton Health Sciences
Last summer, I successfully graduated from the first cohort of the online Certificate in Research Administration program in partnership with Mohawk College. During my time in the program, many positive opportunities for discussion and networking emerged. I learned a wealth of information from my peers in Research Administration, and from others who were new to the field through weekly online discussions and course assignments. This continual stream of new knowledge has helped me grow in my career. In my opinion, these course discussions are the "goldmine" we need to tap as research administrators in a field that is constantly faced with change. The program also inspired me to take on a mentorship role at CARA; I'm very proud and happy to serve in the role of a CARA mentor and provide guidance and knowledge to the next generation of CRA students. Thank you for providing this valuable professional development opportunity!
Elizabeth Russell-Minda, Research Development Officer, Western University
"We at Pisces Research Project Management Inc, appreciate how Cara creates a collaborative community for information sharing. Through their webinars, extensive library and informative conference presentations, our company has learned many valuable skills to help us continue to grow."
Dr. Kes Morton, PIsces PRM, Executive Director of Casrai
Volunteering for CARA as co-Chairs of the Awards, Honours, and Distinctions SIG changed the way we approached our jobs. Instead of fearing our competition, we embraced them, and opened up ourselves to a network of amazing and learned individuals from across the country. We trust our SIG to help us grow in our roles and provide support when our institutional colleagues cannot understand our unique experiences. We also look forward to seeing them every year because there ain’t no party like an AWARDS SIG party!
Julaine Hall (Western University) and Tom Barber (University of Waterloo)
As a long standing member of CARA, I have been astounded by the transformation of the association from a small professional development cohort to a dynamic professional community, with an expanded scope to include hospitals, funding agencies and colleges, engaging the full spectrum of Research Administrators across Canada. CARA’s partnership with Mohawk College has elevated and exposed the profession of Research Administration as a satisfying career path, filled with rich opportunities. Through CARA, I have expanded not only my professional network, but my opportunities to grow and learn alongside my fellow Research Administrators.
Katie Porter, Hamilton Health Sciences
Being a member, and past president of CARA, has contributed to my success and overall understanding of the research administration realm. My employer was also pleased to see me engaged with CARA because it made me a more informed employee and ultimately a better support to the researchers in my faculty. It also allowed me to learn what was happening all across Canada, and to forge some really great friendships.
Francis Chandler
How did you use your professional association to grow your professional profile? (wrote for blog, won an award, built a network, fellow experts' advice, presented at conference or webinar, etc.)I did many of those things and they all paid off. Some lasted longer than others, but every side project or volunteer task lead to new connections and new skills. Presenting your ideas at CARA national is very rewarding; I highly recommend it.
Danielle Connell, St. Thomas University
My experience with CARA has been such a positive one where I’ve been able to both moderate and present at a national conferences, host webinars, present posteres, and contribute toward social media posts and blog all of which have led to increasing my network connections and not to mention broaden my knowledge base of the Research Administration Profession. Suffice to say it’s been an excellent conduit for professional development!
Daniela Bianco, Hamilton Health Sciences
Melissa Gordon of UWO has been a wonderful mentor. She listened and shared her own experiences whichhave been invaluable in helping me shape my own career path. The mentoring program complements the courses in a positive manner.
Crystal Noronha, McGill University
Having a poster competition is a great and hopefully growing aspect of the CARA national conference. I believe that sometimes topics/projects are better suited to a poster presentation style vs a concurrent session, so having that option is wonderful. I like doing poster presentations because you get an opportunity to chat in depth and network with like-minded individuals. Often in concurrent sessions the Q&A is cut short due to the length of the presentations, so you plan to find those people later to ask them questions, but at a busy conference that often doesn’t end up happening. As well, one often has to miss some sessions they would like to attend due to competing times, and with posters, people can view at their own leisure in addition to the set poster time. Finally, people have different preferences and comfort levels for presenting, so having a few different options make the opportunities accessible to more people.Having the opportunity to present information on the research program planning activities I’d been involved in with new researchers was not only fun, but the interest in the poster during and after the conference validated what I think is an important planning aspect for researcher success. Due to the interest, I adapted it into a webinar presentation this past spring for CARA, which also added to my skills. Winning the poster competition was an achievement I could add to my resume, and the cash prize covered the cost of the poster printing and helped with some of the travel costs, which are often beyond institutional PD funding. I look forward to doing more poster presentations at future conferences.
Patricia Tait
I have enrolled in two courses from the Research Administration Program offered by CARA. The quality of teaching, the course material and the discussions have been invaluable. I highly recommend this program for anyone interested in this field as well as for people already working in Research Administration. Receiving a bursary really made it possible for me to enrol in the 2nd course and I am really grateful to CARA for this opportunity. I look forward to advancing my career through this certification.
Crystal Noronha, MSc Research Assistant McGill University
I enrolled in the Developing Funding Proposals course with Mohawk in order to learn more about how to be a successful grant writer. As a recent graduate and new hire at UBC, I knew that this knowledge would be an asset to me in my unfolding career.What impressed me most was the focus on applied and collaborative learning as I was required to develop, critique, and submit a grant proposal to a funder and engage in on-line and face to face engagement with others across Canada. The guidance and support that we received from each other, and Dr. Chandler, provided all of us with the opportunity to meet, learn, and apply new skills and techniques in our own work settings. These connections and new skills have proven invaluable to me as I am delighted to say that I submitted my proposal and it was funded!I would highly recommend this course, and the entire program, to anyone involved in this field particularly since it is delivered by leading industry experts in the field of research administration in Canada.
Kristin Smart
The courses that I have taken so far in the Research Administration Certificate program have been very interesting and exceedingly useful. Through discussions with my peers in the program, I have learned so much about the topic areas as well as how common issues are handled at other institutions. The instructors have been really well organized, engaged, and responsive to suggestions. I have also very much appreciated the involvement of international students in the program. They have brought a different and interesting perspective to the discussion topics. Overall, I am very happy with the way the program is organized, the course content and relevant assignments, the instructors, and the Mohawk College elearn platform.
Jacqueline Dockray
I would like to offer my sincere thanks to Process Pathways for sponsoring the CARA Poster Competition. Submitting a poster to the CARA poster competition is an excellent way to engage with your colleagues at our national conference, facilitate discussions and spark new ideas. Winning the poster competition was a nice professional acknowledgement and a great opportunity to share my research on the globalization of clinical trials. I look forward every year to seeing the work of my fellow research administrators being featured. Katie Porter, Director of Research Administration, Hamilton Health Sciences Corporation
My membership in CARA over the past six years has been incredibly helpful to my growth as a Research Development Coordinator. I have been fortunate to attend many CARA National and CARA West conferences, which have always provided me with opportunities to learn more about the Canadian funding environment and research portfolio development, while supporting the development of my professional network. In recent years I have enjoyed participating in CARA more actively by volunteering to teach webinars, work with a special interest group, and edit the CARA newsletter. Through CARA’s partnership with ARMA, I am currently wrapping up my Certificate in Research Administration, and looking forward to further training through the Certificate in Research Management. CARA has been of great personal and professional benefit to me as a Research Development Coordinator, and I would highly recommend it to anyone looking to broaden their research administration knowledge and networks.
Gwen E. Hill, MA, Research Development Coordinator, Royal Roads University
My membership in CARA over the past six years has been incredibly helpful to my growth as a Research Development Coordinator. I have been fortunate to attend many CARA National and CARA West conferences, which have always provided me with opportunities to learn more about the Canadian funding environment and research portfolio development, while supporting the development of my professional network. In recent years I have enjoyed participating in CARA more actively by volunteering to teach webinars, work with a special interest group, and edit the CARA newsletter. Through CARA’s partnership with ARMA, I am currently wrapping up my Certificate in Research Administration, and looking forward to further training through the Certificate in Research Management. CARA has been of great personal and professional benefit to me as a Research Development Coordinator, and I would highly recommend it to anyone looking to broaden their research administration knowledge and networks.
Gwen E. Hill, MA, Research Development Coordinator, Royal Roads University
Research Administration Certificate program is an excellent match to my interest, as I am interested in acareer in research development. Thecourse contents are highly valuable in terms of building upon myexpertise. Furthermore, this program provides a platform tocommunicate and share knowledge andexperience with the professionals in diverse institutions in Canada, a fantastic opportunity tolearn fromeach other. This program is doing wonders to me - I committo contribute to the CARA community andwish success of the program.
Sanjukta Choudhury, Post-doctoral Fellow, University of Saskatchewan
These weekly classes are highly relevant to my work interests. I can tailor the assignment topics to my own professional development needs and source from my work experiences, knowledge, and current projects.For me, the best part of these courses has been the hundreds of insightful discussions about research development and administration issues my peers and I share. Learning how these are dealt with at other institutions has been invaluable, as are the connections I’ve made with colleagues from a range of research institutions, across the country and abroad.
Gen Clark, Research Facilitator
Funding received through CARA’s certificate bursary will help me achieve the professional certification requisite I need to qualify for a more senior research development position.
As a new member of CARA, and an emerging researcher administer, I’m thrilled to be awarded the CARA bursary for the Research Administration Certificate. This bursary will ensure that I can financially continue my studies while I transition within my career in research administration. One of the reasons I’m taking the Research Admin certificate is to further my career in this field, and explore the incredible opportunities provided by CARA and Mohawk. I’m appreciative of the opportunity to increase my knowledge and improve my skills so that I can be at the leading edge of research administration within the Canadian research environment.
Certification in the Research Administration program provided me a great opportunity to learn about various facets of research administration (pre- and post-grant) that are useful in my daily work setting. It has empowered my knowledge about the field in general. I may not have got a chance to explore those topics in-depth on my own if I was not taking this course. It was especially a very valuable experience for someone like me who transitioned form the other side of the table (research) to the research administration world. It has allowed me to connect with expert CARA colleagues and mentors who facilitated my journey to the finish line. Overall, it was an absolute fantastic experience!
Anita Sharma, Research Grants Development Officer, Thompson Rivers University
Excellent course, practical content and instructors are quick to respond to any questions.
Toni Tidy about the Contracts & Reporting Course in the Research Administration Certificate
The Research Administration program offered through CARA/Mohawk College is a wonderful learning opportunity for both new and existing administrators in the profession.Research is unique, complex and always evolving. This program offers administrators the knowledge needed to understand all aspects of research administration from both the pre award and post award side. The online aspects of this course has been beneficial in providing flexibility in time management. As a working mom, I found this valuable to be able to listen to lectures and read the material when it best suited my schedule. In the short time frame I have been enrolled in the program, I already have gained a greater understanding of the challenges and complexities institutions face in the research environment. I look forward to learning more throughout the duration of the courses.
Simonette Wood Research Administration Certificate
I have been fortunate to enroll in the Research Administration College
Certificate sponsored through the Canadian Association of Research
Administrators - at first out of curiosity to what my employees might gain
from the experience. But to my delight, there are nuggets of wisdom and
shared experience that are of benefit to all. Many of us get narrow in scopewith one or two functions within the project cycle, and in regards to
funding sources and opportunities while this opportunity broadens one's
understanding of the project life-cycle and opportunities while learning
through other's shared success and failures. I would highly recommend activeparticipation in this professional development opportunity for researchadministrators at all levels.
Dr. Greg Anderson, PhD Research Administration Certificate
Taking part in theCertificate in Research Administrationhas already been a great help in my current role. The applied nature of the assignments allow me to use them in my daily work, and relate my work to the course material. In addition, the coursework provides the opportunity to explore all areas of research and aspects of research administration, which I hope will be a resource for future career opportunities.
Theodore Konya Certificate in Research Administration
CARA awards are an important part of our annual program as they recognize the immense effort our volunteers put into this organization. Receiving this award is important to me as it shows my superiors that CARA is valuable to me and that makes me valuable to my employer.
Frances Chandler
As a recipient of both CARA’s Research Management Excellence Award, as well as the Dan Chase Distinguished Service Award, I have felt a renewed sense of pride in the work that I have done to advance the profession of research administration, and remain highly appreciative of CARA’s acknowledgement.CARA’s recognition has broadened my network, enhanced my marketability as a professional and, most importantly, allowed me to grow as a leader in our field. It is an honour to be recognized by one’s peers!
Katie Porter
Receiving the Research Management Excellence Award in 2015 was a wonderful recognition by my peers as I began my 20th year in my career in research management. I was pleased, honoured and excited about the award. But more than that I was energized by this accolade. The fact that it came from peers made me recognize the importance of maintaining my networks among my peers who are always there to answer my questions and provide critical insight from their own perspectives. It also made me realize I have an obligation to return that energy and continue my role as a mentor to newer research administration professionals both in a formal role as a mentor in the CARA accreditation program but also informally among colleagues in CARA and internationally in ARMA and ARMS.
David J Phipps
Truth be told, I bought the CARA publication because I contributed to the particular e-book,Career Journeys: Leaders Share Different Career Journeys in Research Administration, the third in this CARA initiative, so perhaps the purchase was fuelled by a bit of narcissism on my part.After reading through it, though, I was honoured to be included in this group of “leaders,” which I don’t think truly applies to me and is probably a detail I missed when I sent my contribution, and to be among a grouping that pretty much all have PhDs, something in which I am also lacking.But what impressed me about this publication is the diversity of people’s backgrounds and the variety of career paths that led them to their current post, something that I personally find fascinating. The recurring thread for those featured was that, for the most part, none had intentionally pursued a career in research administration, but all the various paths led them to this common ground. I also like that each entry had the writer’s distinct voice and personal story. I would recommend the book to anyone who is interested in learning about others’ career paths, and who might want to find inspiration for how the amalgamation of various past experiences contributes to an individual’s overall evolution in employment.
Carla DeMarco, University of Toronto
I have enjoyed my volunteer service to CARA. During the past two years, I have presented seven webinars for CARA. They provided an opportunity to learn the nuances of Canadian research administration and, importantly, to meet interesting colleagues through the online medium.I hope to continue my relationship with CARA by preparing further webinars on topics of interest to a broad CARA audience.
Dean Smith
The Certificate Research Administration looks like a really exciting course. It looks quite intensive. The units look very interesting and very applicable to my position. The system is so easily laid out for students and the requirements are clearly stated. I really appreciate that the course is so well organized.
Karen Mosier, University of Saskatchewan
CARA has been a wonderful learning and engagement experience for me. I
attended my first national conference very early in my career and I decided
that I wanted to be more engaged with the organization. I volunteered to do
a little work with the Project Management SIG and then decided to place my
name forward for service on the Executive. I was delighted and humbled to
be appointed to the board and contributed some time on the PD Committee and
conference organizing committees during my tenure. It was a truly enjoyable
and rewarding experience meeting new colleagues and just immersing myself in
and absorbing every drop of wisdom and experience with all of the amazing
people who are and define CARA.
Dean Strickland
Thanks to CARA's outstanding community of Research Administrators, I have been able to work on my professional development through webinars, recommended resources and special interest groups, just to name a few.CARA's mentoring program has also allowed me to develop many new skills and to find the support, motivation and positive role models that I had been looking for across Canada.I am obviously very grateful for all the opportunities that have been offered to me by CARA not only as a volunteer, but also as a member.
Karin Dupeyron
Being part of CARA has been a very positive experience for me - I’ve learned, loved and grown in research administration a lot since I’ve become a member. Conferences are wonderful platforms for networking, sharing experiences, identifying pain points, discussions of various topics from ethics to metrics and getting first-hand information on TriCouncil changes/updates.
Nur Eisma UBC / C&W Coordinator, Pre & Post Awards | Office of Research Services (ORS) & Child & Family Research Institute (CFRI)
I have been a member of CARA since 2003 and I have been involved as a presenter, session organizer, on the executive, as a CARA representative at tech transfer and export control conferences and even as a talent show host! I have attended INORMS and brought the experience of CARA to our research admin colleagues at ARMA in the UK and ARMS in Australia. Participating in CARA has always provided me with a sense of community. I have put questions up on the list serve, responded to questions when I felt I had anything relevant to say and I have folks I know I can call when I have questions that I am not yet ready to write down publicly. CARA helps me and my colleagues maximize the impact if our services for our researchers and our institution.
David J. Phipps, Ph.D., MBA Executive Director, Research & Innovation Services | Division of Vice-President Research & Innovation Office of Research Services YORK UNIVERSITY
Being an active member of CARA is a great opportunity for professional growth, and I continue to reap the benefits of being a part of this dynamic network of Research Administrators.
Katie Porter, MBA, MA, B.Ed Director of Research Administration | Hamilton Health Sciences Corporation
Through CARA I have met several Colleagues who I can also count as friends. The best part of CARA is networking with counterparts at other Institutions and sharing common issues and solutions. Networking through CARA greatly enhanced my knowledge from day 1.
Angela Zeno, BA, CPA, CGA Manager, Research | Accounting York University
Through CARA, I can access highly educational webinars on very relevant topics. I am connected to an online community of research administrators, funders, and consultants from across Canada. It has been a very effective platform to pose questions and find solutions.
Deepak S. Gupta, D. Sc., P. Eng. (AB) Director, Applied Research, Innovation and Entrepreneurship Services (ARIES) | Centennial College
Long before there was any formal professional development available for research administrators in Canada there was CARA. CARA was, and is, a network of people who are generous with their time and expertise. When we are all pressured by time, and challenged with new and difficult situations, having this group of peer experts has been invaluable. Truly we have much to learn from each other and CARA as it is evolving continues to provide a forum of this to happen.
Sandra Crocker Associate Vice-President | Carleton University
